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AutoActuals-AICP Bidding and Budgeting Software

 

AutoActuals
- Bidding, actualizing, budgeting software.
Commercial Production AICP Standard

Welcome PointZero users! Upgrade to the best AICP bid form!

AutoActuals is the bidding and actualizing template for professional AICP producers, production managers and coordinators. Built on Excel, AutoActuals is intuitive, easy-to-use and will save you tons of time.

Use the industry-standard AICP bidding template with 311 lines or even set it up to use your own bid. From the bidding process through the wrapping phase, AutoActuals is a must-have budgeting tool for commercial coordinators.

Beyond bidding flexibility, the power of AutoActuals is in the actualizing. Simply enter PO's into the log and then select AutoActualize from the custom menu. Each AICP line item from the purchase order log and the timesheet is totaled and placed in the bidding template. Includes a TimeSheet module to compute and actualize crew payroll. Used around the world for easy and instant actualizing of commercial productions. Know exactly 'where you are' with your budget as your production continues.

Ask us to customize it for your company!

Customization is available for your production company. We've created many custom versions to include AICP, AICE and integrate directly with various accounting systems. Contact us to have a version specially designed for your company's workflow. Now you can save time beyond the Excel workbooks.
 

 
 
AutoActuals Benefits
  AutoActuals is the affordable bidding, budgeting and actualizing software application that will save your commercial production company time and money. Used by thousands of commercial producers around the world.

Actualize to ALL sections on your bid from your PO/PC Log and Time Sheet
   
Actualize all payroll data, including OT hours and amounts
   
Track Petty Cash and print out reports
   
Keep track Grand Totals on the bottom line as you bid your job
   
Shortcuts menu: instantly navigate to any part or line number!
   
Powerful Search and Find features
   
Quick Sort to view or print
   
Worksheets are independent documents and can be shared
   
AutoActuals can be used with your own bid template
   
Now available for download!
 
     
 
AutoActuals Features
  AutoActuals’ easy-to-use features make actualizing your next job a snap!

Cuts down end-of-show wrap time significantly
   
Stay on top of expenses minute to minute... even while on the set
   
Quickly search and find items and/or totals
   
Helps you organize production costs and expenses
   
Prints out professional, organized reports
   
One minute learning curve!
 
     
 
The Bid
 
The standard eight-page AICP bidding template provided by AutoActuals is set up to let you bid your job quickly
   
Formulas included in open worksheets
   
Totals automatically calculated and entered into the estimated column
   
After entering information in the PO log, the bid can be AutoActualized. The total for each AICP line number will appear in the actual column on the summary page as well as on the pages of your bid
 
     
 
The PO Log
 
Enter the important information into the AutoActuals PO log and keep track of what's spent: line-by-line and moment-to-moment
   
Check log
   
Track PC disbursements and accountings
   
Sort by PO#, Issued To, Date, Note, AICP# or Amount
   
Find item totals instantly
 
     
 
The Timesheet
 
Automatically calculates overtime based on in and out times.
   
All totals, kit rentals, OT hours and amounts actualize back into the bid
   
Adjust lunch: calculate time out of total time or time out of time-and-a-half
 
     
 
AutoActuals Bids
   
AutoActuals comes with a standard AICP bid form which is eight pages in length. The pictured screenshot is a portion of the top Summary Page (page one. When bidding or actualizing, your totals are entered on the cover sheet and in the section total areas. Pages 2-8 are detail sections where bid information and production costs (estimated and actuals) are detailed.
 
AutoActuals PO Log
   
The PO Log is a simple list using a standard Excel worksheet. It's quick and easy to log in the appropriate information (AICP#; PO#; description; $amount) as PO's are assigned. The register of PO information can be searched, sorted and actualized. Use it while on the set and you'll know where you stand as the project progresses. Or assign copies of the log form to various crew members and the information can later be combined and even dynamically linked to any bid form. Or log the information in at the end of the job to cut your wrap time.
 
AutoActuals Time Sheet
   
The Time Sheet is where you input each crew member's In and Out times and your total payroll is automatically calculated with separate categories of Overtime, Double Time, and variable Lunch rules to accommodate Union and non-union jobs.
 
     
 
AutoActuals System Requirements - Macintosh and Windows compatible

AutoActuals System Requirements
 
Macintosh System Requirements:
   
System OS X 10.2, 10.3, 10.4, 10.5, 10.6, 10.7, 10.8, 10.9
   
Requires one of the following versions of Microsoft Excel: 2001, Excel X, 2004, 2008, 2011
   
Windows System Requirements:
   
Windows XP, Vista, 7, 8
   
Requires one of the following versions of Microsoft Excel: 2000, 2002, 2003, 2007, 2010, 2013
 
     
 
 
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